Graduation
| Document Type | Description | Repository | Minimum Retention Period (Paper and/or Electronic) | Related Authority | BDMS (imaging) Doc Type |
|---|---|---|---|---|---|
| Application for degree or other credential | Degree application, record of degree name, etc. | Graduate School, CVMBS/DVM Program or Registrar’s Office | 3 years After Graduation | AACRAO; Schedule 8 section 9-2 | |
| Commencement Programs | Published record of graduates for public distribution (at least 1-2 copies must be retained) | Provost Office & Registrar’s Office | Permanent | ||
| Graduation File, Final Contract and/or Degree audit records/ Contracts/ GUIDES – (‘AWD’) | Files which document the fulfillment of qualifications necessary to graduate from a specific program of study. | Graduate School, CVMBS/DVM Program or Registrar’s Office | 3 years After Graduation or Academic Need is Satisfied | Graduation Contract & Supplement; & Degree Requirement Supp | |
| Degree audit records/ Contracts/ GUIDES – (‘DKW’) | Degree audits /contracts that are not complete – student did not graduate (DKW). | Registrar’s Office | 5 years After Graduation or Academic Need is Satisfied | Schedule 8 section 9-4 | Graduation Contract & Supplement; & Degree Requirement Supp |
| Degree statistics | Record of degrees granted by institution per graduation term and/or annually. | Institutional Research | Permanent | N/A | |
| Graduation Lists | Lists of graduates for graduating class. | Registrar’s Office | Permanent | Board of Governor’s Lists | |
| Honors Lists | Lists of graduates that have designated honors classifications at the time of Graduation: Honors Track I & Track II (Discipline & University Honors), Distinction, etc… | University Honors Program and Registrar’s Office | 3 years After Graduation | N/A | |
| Thesis/ Dissertation Files | May include the official printed or electronic copy of the dissertation/ thesis. Requirements for electronic version of the signature page will be at the institution's discretion. | CSU Morgan Library | Permanent | Schedule 8 section 10-4 |