Transcripts and Course Transfer Evaluations
| Document Type | Description | Repository | Minimum Retention Period (Paper and/or Electronic) | Related Authority | System of Record | BDMS (imaging) Doc Type |
|---|---|---|---|---|---|---|
| High School | High School transcripts from other institutions – evaluations of coursework for admission criteria, gpa requirements, etc… | Office of Admission | 5 years After Graduation or Last Date of Attendance | Schedule 8 section 9-13 | SLATE & BDMS | |
| Post-Secondary Institutions | Post-secondary transcripts from other institutions – evaluations of coursework and credit in transfer | Graduate School, CVMBS/DVM Program or Registrar’s Office | 5 years After Graduation or Last Date of Attendance | Schedule 8 section 9-13 | SLATE & BDMS | |
| International Post-Secondary Institutions | Post-secondary transcripts from International institutions – evaluations of coursework and credit conversion factors in transfer | Graduate School, CVMBS/DVM Program or Registrar’s Office | 5 years After Graduation or Last Date of Attendance | Schedule 8 section 9-13 | SLATE & BDMS | |
| Tentative Evaluations | Pre-evaluations done for prospective students looking to attend a specific major at CSU – International, Athletics, Continuing Education Transfer Center etc… | Registrar’s Office | 1 year After Tentative Evaluation if Student Does Not Enroll | |||
| Transfer RE-evaluations | Identifies courses in transfer that were RE-evaluated by academic department | Registrar’s Office | 3 years After Graduation or Last Date of Attendance | |||
| Transfer PRE-evaluations | Identifies courses in transfer that were PRE-evaluated by academic department | Registrar’s Office | 3 years After Graduation or Last Date of Attendance |