Student Conduct/Behavior Records
| Document Type | Description | Repository | Minimum Retention Period (Paper and/ or Electronic) | Related Authority | System of Record | BDMS (imaging) Doc Type |
|---|---|---|---|---|---|---|
| Conduct: Academic Integrity Code Violations (with sanctions) | Notice of violation of academic integrity policies including sanctions, if any | Conflict Resolution and Student Conduct Services | 7 years from last incident | ASCA (Association of Student Conduct Administration) | Maxient | Academic Misconduct (AM) |
| Conduct: Academic Warning | Notice of academic action related to academic non-performance/ deficiency | Conflict Resolution and Student Conduct Services & Student Case Management | 3 years After Graduation or Last Date of Attendance | Maxient, Titanium | ||
| Conduct: Dismissal | Notice of academic action related to academic non-performance/ deficiency | Conflict Resolution and Student Conduct Services & Student Case Management | Permanent | Maxient, Titanium | ||
| Conduct: Suspension | Notice of academic action related to academic non-performance/ deficiency | Conflict Resolution and Student Conduct Services & Student Case Management | 3 years After Graduation or Last Date of Attendance | Maxient, Titanium | ||
| Grievance/ Complaint on Faculty / Staff / Student (by student) | Complaints filed by a student on another student and/or faculty/ staff that are not Academic in Nature | Until Academic Need is Satisfied | ||||
| Student Conduct Records | Discipline records other than academic misconduct that are FERPA protected and suspension/ expulsion decisions that are coded on the students official transcript | Conflict Resolution and Student Conduct Services & Student Case Management | 7 years from last incident except suspension/ expulsion which are Permanent | ASCA; AACRAO and CLERY | Maxient, Titanium |