Special Funded Programs/Participant Files
| Document Type | Description | Repository | Minimum Retention Period (Paper and/or Electronic) | Related Authority | System of Record | BDMS (imaging) Doc Type |
|---|---|---|---|---|---|---|
| Participant file (i.e. academic, personal, social, cultural support and issues are documented) | Participant files document enrollment and participation in the Project, which includes an application, supporting data that verifies eligibility, Participant Selection Matrix, referral forms (if appropriate), and the Intake Interview Form. Additional records maintained will include: Signed Agreements for Participation, notes on all contacts with the Participant, tutoring received, group workshops attended, goal setting, assessments, graduation plan, tutoring records, course schedule for each semester, unofficial transcripts, and financial aid records. | Various Office (i.e. The Access Center; ……..) | 3 years After Conclusion of Funding Cycle | U.S. Department of Education | Varies by Office | N/A |