Family Educational Rights and Privacy Act (FERPA) Records
| Document Type | Description | Repository | Minimum Retention Period (Paper and/or Electronic) | Related Authority | System of Record | BDMS (imaging) Doc Type |
|---|---|---|---|---|---|---|
| Requests for formal hearings | Student-initiated request for formal hearing regarding amendment of education record | Registrar’s Office | Permanent | AACRAO | ||
| Requests for and disclosures of personally identifiable information | Necessary for compliance with record-keeping requirements in FERPA | Registrar’s Office | Permanent | AACRAO | FERPA – Parent Affidavit | |
| Requests for nondisclosure of directory information | Student request to opt-out of directory information disclosure | Registrar’s Office | Permanent or Until Terminated by Student | AACRAO | FERPA – Confidentiality Requests | |
| Statements on content of records regarding hearing panel discussions | If student request for amendment of record not granted, then student statement is included in record | Registrar’s Office | Permanent | AACRAO | ||
| Written consent for records disclosure | Student signed (electronic or paper) authorization for disclosure of education record | Academic Departments, Registrar’s Office, etc… | Permanent or Until Terminated by Student | AACRAO | ||
| Waivers for rights of access | Registrar’s Office | Until Terminated by Student | AACRAO | |||
| Written decisions of hearing panels | Decisions resulting from formal hearings regarding amendments of education records | Registrar’s Office | Permanent | AACRAO |