Diplomas
| Document Type | Description | Repository | Minimum Retention Period (Paper and/or Electronic) | Related Authority | System of Record | BDMS (imaging) Doc Type |
|---|---|---|---|---|---|---|
| Diploma Sent List | List of diploma recipients for a given term (shows degree conferred, date mailed to student & address mailed to) | Registrar’s Office | ||||
| Returned | Registrar’s Office | |||||
| Apostilles (requests) | Student requests for a certified/ notarized/ authenticated copy of the CSU diploma. | Registrar’s Office | ||||
| Graduation Address Lists | Lists of mailing address for graduates in a specific graduating class showing to which address the Diploma was mailed. | Registrar’s Office | Graduation Lists | |||
| Returned Diplomas | Diplomas returned to University by postal service as ‘undeliverable’ | Registrar’s Office | 5 years | AACRAO |