Admissions Paperwork (Student Enrolls)
| Document Type | Description | Repository | Minimum Retention Period (Paper and/or Electronic) | Related Authority | System of Record | BDMS (imaging) Doc Type |
|---|---|---|---|---|---|---|
| Applications & All Application Materials – Domestic and International Student Applications | Admission application and supplemental documentation for undergraduate, graduate, international, professional programs, non-degree or special admittance | Office of Admissions, Graduate School or CVMBS – DVM program | 5 years After Graduation or Last Date of Attendance | Schedule 8 section 9-13 | SLATE/Banner | |
| Admission Letters | Notices of Admission, Denial or Waitlist notification | Office of Admissions, Graduate School or CVMBS – DVM program | 5 years After Graduation or Last Date of Attendance | Schedule 8 section 9-13 | SLATE, Department Server | |
| Applications for admission or re-admission | Admission application and supplemental documentation for prior/returning CSU students such as undergraduate, graduate, international, professional programs, non-degree or special admittance | Office of Admissions, Graduate School or CVMBS – DVM program | 5 years After Graduation or Last Date of Attendance | Schedule 8 section 9-13 | SLATE, Department Server | |
| Correspondence (relevant) | Office of Admissions, Graduate School or CVMBS – DVM program | 5 years After Graduation or Last Date of Attendance | Schedule 8 section 9-13 | SLATE, Department Server | ||
| Entrance examination reports/test scores | Standardized test scores, such as ACT, SAT, LSAT, MCAT, GRE, TOEFL, etc… used for admission decisions | Office of Admissions, Graduate School or CVMBS – DVM program | 5 years After Graduation or Last Date of Attendance | Schedule 8 section 9-13 | SLATE, Department Server, Banner | |
| Letters of Recommendation (admissions) | Related only to application for admission to program | Office of Admissions, Graduate School or CVMBS – DVM program | 5 years After Graduation or Last Date of Attendance | Schedule 8 section 9-13 | SLATE, Department Server, Banner | |
| Residency/Domicile Answers for initial classification | Office of Admission, Graduate School, CVMBS-DVM Program and Student Financial Services | 5 years After Graduation or Last Date of Attendance | Schedule 8 section 9-13 | SLATE, Department Server, Banner | ||
| Waivers of rights of access (admissions) | Waiving right of access to admission letters of recommendation | Office of Admissions, Graduate School or CVMBS – DVM program | 5 years After Graduation or Last Date of Attendance | Schedule 8 section 9-13 | SLATE, Department Server, Banner |