Many University departments and offices maintain student records in physical and digital forms. A large number of systems and databases across campus contain student records. Colorado State University is committed to the proper retention, storage, retrieval, and disposal of such records in order to meet legal requirements, optimize use of space, minimize cost, and secure sensitive information. The University policy (link below) provides retention requirements and guidance for the handling of student records.
Information about individual students should be retained only so long as it is valid and useful for legitimate University business and educational purposes, or as specified in the Student Records Retention Schedule (whichever is longer). Those responsible for student records have an obligation to dispose of them in accordance with this policy when the specified retention period has expired.