The Federal Family Educational Rights and Privacy Act (FERPA) of 1974 sets forth requirements regarding student records, including the release and access to records.

Under FERPA, Educational Records are defined as records that are directly related to a student and are maintained by an educational agency/institution or by a party acting for the agency/institution.

FERPA gives students the right to:
- inspect and review their records
- request to amend their records
- limit disclosure of public/directory information
- and also requires students to give their permission to release private information.

Public or directory information may be released to upon request, and includes:

• Student name
• Current mailing address
• E-mail address
• Telephone number
• Major field of study
• Classification level (freshman, sophomore, ect.)
• Dates of attendance
• Current or previous enrollment status
• Anticipated date/term of graduation and expected degree(s)
• Honors and degrees awarded
• Participation in official recognized activities and sports
• Height and weight of athletic team members
• Video and photographic images of students with the exception of the official CSU identification photograph

   Under FERPA the following information is considered to be private information: grades, CSU ID
   number, Social Security Number, class schedule, residency, class rank, age, birth date, and place of
   birth; meaning this information may only be released with the student’s permission.

Students can give permission for private information to be released in two ways using the Student Permission to Release Academic Records Form:

• Students can grant permission to release any available academic records related to academic advising (e.g., grades, academic standing, etc.) that the University  maintains to a named recipient for one academic year.
  • If a student chooses this option they need to submit the completed form to their academic advisor.
• Students can grant permission for the release of one specific document (e.g., transcript) to a named recipient.
  • If a student chooses this option they need to submit the completed form to the Registrar’s Office.

Parents can request one specific document be released to them (e.g., transcript), in the event the Student Permission to Release Academic Records Form is unable to be provided, if the  student is carried as a legal dependent on their most recent Federal Income Taxes. To do so the parent must complete the Parent Affidavit & Request for Student Academic Information Form and submit it  to the Registrar’s Office.
                   
Students may choose what directory information is displayed in the printed and online CSU directories by completion of the Student Directory Preferences Form. Students may also request confidentiality of all of their directory information by completion of the Confidentiality of Directory Information Form.