When is a Late Registration Request needed?
There are four instances for which a student needs to submit a Late Registration Request to the Registrar’s Office:
When a student needs to add a course or switch sections of the same course past the add deadline for that course but before the last day of classes for the term.
When a student needs to withdraw from a Restricted Drop course past the drop deadline for that course and before the full-term course withdrawal deadline.
When a student needs to increase credits on a variable credit course after the add/drop deadline.
When a student needs to change a course’s level for the same course after the add/drop deadline (i.e., PSY 295 – Independent Study to PSY 495 –Independent Study).
When a student wants to drop or withdraw from a course past the drop or withdraw deadline, or when a student wants to decrease credits on a variable credit course, a Registration Appeal is required instead of a Late Registration Request. The student should contact the Registrar’s Office for the Registration Appeal form.
Who can complete a Late Registration Request?
The instructor of a course or an authorized staff member in the department through which the course is being offered may complete and sign a Late Registration Request (obtainable in the department). The student should only complete the Name and CSUID at the top of the form, as well as the Student Signature line at the bottom of the form.
Will there be additional charges to the student for submitting a Late Registration Request?
A $50 late registration fee will be assessed to any student submitting a Late Registration Request (except when increasing variable credits). If the late add was required due to documentable extenuating circumstances or university error a Late Registration Charge Appeal may be submitted to ask that this charge be removed.
There may also be additional charges for adding a course. These charges are listed on the bottom of the Late Registration Request form where the student must sign.
Will late-registering students be eligible for the College Opportunity Fund (COF)?
To be eligible for the College Opportunity Fund (COF) a course must be added before the course add deadline except in the following situations:
When a department or institutional error kept the student from registering. In these cases, the instructor or department may check the appropriate space on the Late Registration Request so that the course will be COF eligible. Examples of these situations are when students are given overrides but did not know they needed to register for the course, when overrides are given after the early add deadline and before the university census date, or when the wrong override has been provided to students keeping them from registering.
When a student is adding an internship, independent study, group study, or supervised college teaching that could not be finalized in time for the student to register by the course add deadline. In these cases, the instructor or department may check the appropriate space on the Late Registration Request making the course COF eligible.
Is the late registration process the same for all students?
Graduate students wishing to add courses or change credits on a variable credit course after the add deadline for the course must contact the Graduate School. Undergraduates and Professional students must bring the completed Late Registration Request to the Registrar’s Office for processing.
Where can I access the Late Registration Form?
Late Registration Forms can be obtained through ARIESweb. To access the form:
Click on the "ARIES A-Z" link under the ARIES Information Links section.
Click on the "L" in the A-Z Index List.
Click on "Late Registration Request" link.
Click on the "Click Here" button next to the LATE REGISTRATION Request.doc file.
Faculty & Staff can also obtain Late Registration Request Forms from their teaching department office, or by emailing the Registrar's Office at firstname.lastname@example.org.