Classes for upcoming terms can be scheduled through the schedule build/draft process

Departments work through these drafts online via the Campus Planning Interface (CPI). Course changes are entered in the CPI through a series of rounds; once departmental changes have been entered for each round, schedulers should email Academic and Classroom Scheduling at roomscheduling@colostate.edu to establish processing queue order. At the end of each round, Academic and Classroom Scheduling will enter these changes into ARIES so that they appear in the class schedule before registration begins for the term (exact dates can be found on the Important Dates page).

Academic and Classroom Scheduling processes drafts based on the order in which an email is received, and General Assignment Classrooms are assigned on a first-come first-serve basis with preference given to sections that meet or exceed the University’s recommended 67% seat fill.

Timeline – Specific round dates are available in the Classroom Schedule section of the Long-Term Dates:

The schedule build process in the CPI will be completed based on the following rounds (changes not entered at the conclusion of each round must wait for the following round to open):

  • Round 1 – (Typically 5-6 weeks) Enter any term changes (addition of new sections, cancellations, and all edits). Department first preference room requests will be honored.
  • Round 2 – (Typically 3-5 weeks) Round 1 changes will be entered and reflected in the CPI. Review these changes, and make any further term changes as necessary. Department first preference room requests will not be honored.
  • Round 3 (Fall and Spring only) – (Typically 2 weeks) Changes from Round 1 and Round 2 will be entered and reflected in the CPI. Review these changes, and make any final term changes as necessary. Department first preference room requests will not be honored.
  • At the conclusion of all rounds for the schedule build process, any emergency last-minute changes that were not entered may be submitted by email to roomscheduling@colostate.edu.

Additional resources are available on the right side of this page.

How to Access Your Class Schedule Draft

  1. Go to https://schedule.colostate.edu/campusplanninginterface (Google Chrome is recommended)
  2. Log in with your eID username and password
    Log In Problems? If you receive an error message, especially if this is your first time using the Campus Planning Interface, you can email roomscheduling@colostate.edu to receive access to your department’s draft.
  3. You will be prompted to choose a term for which you are entering changes. Term options will be listed with the “Phase” and “Notes” columns describing where the term is in the scheduling timeline. Select the term by either double clicking, or highlighting and selecting Save (lower right corner).
  4. Select the Academic Browser on the top navigation menu.
  5. Using the search fields, select your Academic Unit (department), Subject (if necessary), and Browse For: Courses.
    1. Additional information regarding options for browsing is available in the Schedule Build Help Sheet.

How to Work Your Class Schedule Draft

Using the Academic Browser, you will be able to access to all of your department’s classes for a given term.

  • Modify existing section: Double click to open an existing section to make edits. If it appears to be taking a long time, you can double click the section again to open.
  • Add new section of course that already exists in the schedule build term (ex: adding another section of JTC 417): Click to select a section, and choose New Section in the top right corner above the Academic Browser grid. All information from the section you selected will be copied over. Change as necessary.
    In general, we recommend choosing TBD for the instructor (you can type TBD into the field to quickly add this information), as this assignment will be entered by you in SCAIT.
  • Add new section of course that was not taught in the previous like term (ex: if ANTH 324 was not offered last Spring, but will be offered this Spring): Click New Course in the top right corner above the Academic Browser grid. Enter course information to the best of your knowledge – most core course information is set based on the curriculum process, so we will verify and enter the correct information into the class schedule (you may disregard the Course Type).
    In general, we recommend choosing TBD for the instructor (you can type TBD into the field to quickly add this information), as this assignment will be entered by you in SCAIT.

 Making Edits to a Section (supplementary resources are available in the accordion below):

  • Cancelling a Section: Open the section, and choose Cancel Course under the core course Actions on the left hand side of the blue box.
  • Editing Enrollment: Open the section, and choose Edit Course Details under the core course Actions on the right hand side of the blue box. Type the new Estimated Enrollment in the field provided.
  • Entering Room Change: Open the section, and choose the Pencil/Paper icon under the course dates Actions on the right hand side of the row listing meeting information. Enter your room choice (if choosing your department classroom) or room preference (if requesting a general assignment classroom) in the Course Date Notes text box (new section rooms can be entered in the Course Notes text box). In the case of general assignment classrooms, we cannot guarantee availability, but will do our best to honor the request or find a comparable space. If no space is available for your section’s date/time, we will contact you to discuss alternatives.
  • Editing Time: Open the section, and choose the Pencil/Paper icon under the course dates Actions on the right hand side of the row listing meeting information. Type in your chosen time, use the clock icon, or use the Time Blocks button to enter your new section time. Please note: we will attempt to keep the current section room, but if it is now unavailable, and you have not entered a room preference, we will do our best to choose a comparable general assignment classroom.
  • Editing Days of the Week: Open the section, and choose the Pencil/Paper icon under the course dates Actions on the right hand side of the row listing meeting information. Check mark the days of the week when this section will meet. Please note: we will attempt to keep the current section room, but if it is now unavailable, and you have not entered a room preference, we will do our best to choose a comparable general assignment classroom.
  • Editing Part of Term: Open the section, and choose the Pencil/Paper icon under the course dates Actions on the right hand side of the row listing meeting information. Type in your chosen start and end date, or use the calendar icon to enter your chosen dates (based on approved parts of term). Please note: we will attempt to keep the current section room, but if it is now unavailable, and you have not entered a room preference, we will do our best to choose a comparable general assignment classroom.
  • Editing Section Comments: Open the section, and choose Edit Course Details under the core course Actions on the right hand side of the blue box. Review current section comments (located under the User Defined Fields section in box 1), and enter any changes in box 7. Section comments will match any restrictions that are on the section, but may also include information regarding field trips, specialty registration restrictions, etc.
  • Editing Course Restrictions: Open the section, and choose Edit Course Details under the core course Actions on the right hand side of the blue box. Under the User Defined Fields section, 5 different restriction text boxes will be listed (in Google Chrome or Firefox you may resize these boxes to view all information at once). Review the restrictions in boxes 2 through 6 (only sections that already existed on the class schedule will have information populated, but not all sections have or require restrictions), and enter changes in box 7.
  • Editing Evening Exams: If your section has Faculty Council permitted evening exam offerings, open the section and choose Edit Course Details under the core course Actions on the right hand side of the blue box. Enter your dates for the evening exams in the Course Notes text box.
  • If you have a change, but aren’t sure how to enter it, feel free to put it in either of the notes areas (Course Notes or Course Date Notes). We see these, and will contact you if we require any clarification during processing!

Reviewing your Edits

Before the end of a given round, you will see the changes you have entered reflected on the Academic Browser grid of classes. You can sort/filter within each column, or you export the grid to keep track of the changes you have entered.

Alternatively, you can run the Course Changes Report, which will list each section that has been modified/added/cancelled with changes reflected in red italics. You can choose this under Reports on the top navigation menu.

  • Choose the term, your Academic Unit, all Course Types, and select the following Options (these are recommended, but feel free to experiment):
    • Choose Changes Since Last Synchronization in the drop down, and select the All Course State.
    • Check mark:
      • Show Room Changes
      • Show Latest Changes Only
      • Show User Defined Fields
      • Show Notes

Please note: changes entered in a previous round will be reflected as current information at the start of the following round. Changes entered in the final round of the schedule build process will be reflected in the Class Schedule in ARIESweb.

Entering Changes in the Class Schedule

After all changes for your department (for all subject codes) have been entered for a given round, please email Academic and Classroom Scheduling at roomscheduling@colostate.edu to initiate processing. After processing has been completed, you will receive a confirmation, and can review changes either at the start of the next round, or via the Class Schedule in ARIESweb.

CPI Resources

Quick Reference Guide: This CSU specific document offers a quick guide to the CPI here at CSU.

CPI FAQ: This document answers many CPI related frequently asked questions.

Step-by-Step CPI Navigation: This vendor provided document is useful to review step-by-step navigation through the CPI, although not all instructions are applicable to CSU.

If you’re interested in an individual or departmental training, contact roomscheduling@colostate.edu to set up a time.

CPI Video Tutorials

Schedule Build Tutorial – Adding A Section 


 

 

Schedule Build Tutorial – Editing A Section’s Meeting Pattern (Days of the Week, Time, Room, and/or Part of Term) 


 

 

Schedule Build Tutorial – Editing A Section’s Enrollment, Section Comments, and/or Restrictions 


 

 

Schedule Build Tutorial – Cancelling a Section